REGISTRATION GUIDELINES

Registration supporting documents (Merchant vessels)

1 Application for registration
All correspondence and documentation must be made available in English, the working language of the Registry. Should a different working language be used on board, documents in this language can be appended to the English text wherever necessary.

1.1 Ownership details
Legal title:
i. Signed application for registration, or online application form;
ii. Proof of title: Bill of Sale or Builder’s Certificate;
iii. Power of Attorney, where applicable;
iv. Mortgage deeds or other instruments against the vessel;
v. Copies of passports of all applicants;
vi. For individual/company resident in San Marino:
– San Marino ID; or
– San Marino company registration extract (vigenza) and applicants’ passport;
vii. For individual/company not resident in San Marino:
– San Marino Resident Agent appointment form and applicants’ passport; or
– Extract from the registry of a foreign company and San Marino Resident Agent appointment form.

1.2 Mortgage registration
SMSR’s online Register allows for real-time mortgage registration, transfer, and discharge. Transcripts from the Register, reflecting encumbrances registered against the vessel, can be requested by contacting the Registrar, or via the online application available on the Register portal at www.smsr.sm.

1.3 Vessel details
i. Where applicable, an IMO identification number must be requested on the website https://imonumbers.ihs.com/ if not already available [1] ;
ii. Pre-registration inspection in the cases defined by the Administration;
iii. Closure of any major non-conformity by an RO prior to proceeding with provisional registration;
iv. Carving and Marking Note;
v. Deletion from previous Register;

Moreover, where applicable:
i. Certificate of class;
ii. Previous International Tonnage Certificate (ITC), or simplified calculation by a Recognised Organisation;
iii. Any existing statements of equivalence or exemption certificates issued against the vessel;
iv. Copy of P&I insurance policy with details on MLC 2.5, 4.2 [2] , issued by a member of the International Group of P&I Clubs;
v. Copies of insurance policies for BCC, CLC, WRC [3] ;
vi. Copies of all previous Continuous Synopsis Record certificates (CSR) [4] ;
vii. Copies of previous statutory certificates may be requested where necessary;
viii. Certificate of Survey issued by a Recognised Organisation;
ix. STCW Endorsement applications for officers;
x. An IMO identification number for management companies must be requested on the website https://imonumbers.ihs.com/ if not already available;
xi. Copy of valid ISM Document of Compliance issued by a San Marino authorised RO;
xii. ISM management company letter of appointment and Designated Person Ashore (DPA) contact details (ISM Code 3.1);
xiii. Company Security Officer (CSO) letter of appointment (ISPS Code 11.1);
xiv. Long Range Identification and Tracking (LRIT) Conformance Test Report (CTR) [5] .

1.4 Documentation for bareboat charter registration of a foreign vessel
i. Copy of Bareboat Charter Agreement;
ii. Transcript from the Register of the underlying flag;
iii. Copy of suspension or letter of approval by the underlying flag.